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The proposal submission will take place in two stages, with a DRAFT proposal and a FINAL proposal. Both submissions will be evaluated. It is therefore imperative that the DRAFT proposals contain sufficient information for a comprehensive evaluation.

The DRAFT proposals submitted in Stage 1 should not exceed 5 pages and should contain:

• Executive summary, with objectives, outcomes and final results expected (1/2 page)
• Short description of the consortium with role of each partner (1/2 page) 
• Detailed information (4 pages) addressing the following topics:
  • Project alignment with the EIT RawMaterials Strategic Agenda 2021-27
  • Planned achievements (EIT Core KPIs)
  • Composition of the consortium
  • project alignment with the thematic orientation
  • Planned revenue sharing model 

• All projects must lead to specific deliverables and outputs over a defined time schedule and will be financed by EIT RawMaterials (the KIC) only for a defined duration.
• Proposals must meet the highest expectations and performance on the creation of impact (refer to Strategic Agenda 2021-2027).
• The project duration can be from a minimum of 1 year to a maximum of 3 years. Note, however, that the Partnership Agreement (ParA) with EIT will be finalised in 2022.
• Partners may request up to 100% funding for eligible KAVA costs. Any co-funding contributed by the project consortium will be evaluated positively.
• A detailed work plan must be provided for each year of the project duration at the time of proposal submission. The work plan must contain major milestones to be achieved during every year of the funding period, including main deliverables and description of the envisaged project.
• For Lifelong Learning proposals a market analysis must be included in the proposal. Relevant feasibility and market aspects must be considered in a dedicated ‘go-to-market’ Work Package (WP0). WP0 will be updated throughout the duration of the project and enable go/no-go decisions following annual reviews.
• Deliverables must include a mandatory Final Report including number of participants, their institutions, gender ratio, the full set of teaching material (with editable master files), results of training programme evaluations (participant surveys) and an explanation of whether and how the KAVA project will be continued by the partners. The Final Report must include a conclusion.
• In case of a proposal selected at Stage 1 of KAVA Call 9 that did not progressto Stage 2 due to notsubmitting a FINAL proposal in time, the consortium must provide the reasons and resubmit a DRAFT proposal at Stage 1 of KAVA 10.
• If a proposal has already been supported with previous funds, please indicate them with the name of the project as well as the source of funding.
• It is possible to add other partners to the consortium after the project selection, but without changes to the total KAVA budget allocated to the project. Those partners have to be formally named to and approved by EIT RawMaterials, and in the case of a non-member to submit an EIT RawMaterials membership application.
• Regardless of the funding source, in general, if an entity incurs costs as part of a KAVA they need to become KIC partners (with the exception of the RIS task partners). In other words, non-members who receive funding, or who incur costs as a result of a KAVA (even if the funding is brought in by them) need to become partners, supply all documents, pay fees and report their costs, be subject to eligibility criteria etc. like any regular partner. Non-members who participate in a KAVA but receive no funding and incur no costs in the project do not need to become partners. They need to sign the PA, however, because this includes statements on IP, confidentiality etc. that still need to be respected.