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Aalto University School of Arts, Design and Architecture is seeking a Financial Secretary

This is a fixed-term position until 31.08.2026. We offer an interesting and varied job in an international environment. The workplace is located on the evolving Otaniemi campus with excellent transport connections. Your primary role will be within the finance team of the Department of Film, as well as Department of Art and Media.

Your role and goals

The Financial Secretary is part of the service team, which provides support services to the department's research and teaching staff. The versatile tasks of this role include handling purchase invoices, expense and travel claims, and sales invoices, monitoring and reporting on the finances of small-scale projects, accounting adjustments, and advising and supporting academic staff in financial matters. The work is conducted in close collaboration with other members of the department's finance team.

Your experience and ambitions

We hope that you have a relevant commercial education or equivalent, and some experience in financial administration tasks. Good technical skills and the ability to learn new financial systems are necessary for this role, and we hope you have a proficient command of MS Office programs as well. Experience with Oracle financial systems is considered an advantage. Fluent spoken and written Finnish and English are required to succeed in these duties.

The work of a Financial Secretary demands initiative, responsibility, good organizational skills, and the ability to independently investigate and solve problems. A positive attitude, flexibility, strong cooperation and interaction skills, and a customer service mindset are important prerequisites for success in this role. We hope that developing your skills and work habits is important to you and that you have the ability to acquire new skills easily.

What we offer

• The opportunity to work in a dynamic community of world-class researchers and professionals, where students are highly selected and highly motivated. This leads to an exceptionally interactive and intellectually challenging atmosphere at Aalto.
• Competitive salary and access to occupational health care.
• A brilliant future in one of the world's happiest, cleanest, and safest countries, with a comprehensive social security system and free education up to the university level.
• Meaningful and inspiring environment. We are proud of our purpose to shape a sustainable future. We reform society with research-based knowledge, creativity, and entrepreneurship.
• A culture where everyone is valued. All our work is guided by the university's values: responsibility, courage, and collaboration. We are an open community where equality and inclusiveness allow curiosity, innovation, collaboration, and well-being.
• Support, guidance, and mentoring when you feel you need it.
• Great opportunities for competence development and learning. We strive to utilize each member's strengths and passions in the best possible way. We help each other succeed, focusing on the community and people, learning new things from each other. Together we can make an impact.

You will get to work in a community of students, researchers, and other professionals, where we advance socially significant goals in science and education. We will familiarize you with your tasks and you will become part of a friendly and skilled team that offers support for your tasks in the future as well. We encourage and offer opportunities for the continuous development of your own skills. We aim to combine the best aspects of remote and on-site work and offer flexible working hours. Your work location will be on the renewed and lively Otaniemi campus area, which has diverse services and good transport connections. The salary for the position will be determined according to the university salary system in use at Aalto University. The salary range is approximately €2800-€3000.

Join us!

To apply, please share your CV and motivation letter with us through our recruitment site ("Apply now!”) latest at 23.59pm (EET) 12th November 2025.

Please note: Aalto University’s employees should apply for the position via our internal HR system Workday (Internal Jobs) by using their existing Workday user account (not via the external webpage for open positions). If you are a student or visitor at Aalto University, please apply with your personal email address (not aalto.fi) via Aalto University open positions.

For more information about the role, please contact controller Robert Rahkonen, robert.rahkonen(at)aalto.fi, +358 50 433 6188. For questions related to the application process, please contact hr-arts@aalto.fi

We will go through applications, and we may invite suitable candidates to interview already during the application period. We aim to have a transparent and equal recruitment process, so feel free to ask us for feedback.

More about Aalto University:

Aalto.fi

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